Doxoft

Doxoft Compact Document Management Properties:

• Totally web-based user interface (without need for any installation)
• Adding or moving documents by using drag-n-drop feature
• No limits for including documents, creating folders, defining formats
• Document-level authorisation
• 128-Bit encryption for documents when needed
• Optional revision tracking, increasing revisions automatically (either by numeric or alphanumeric characters)
• Membership for newsgroups (document, folder, category)
• Electronic form support
• Integrated scan and register
• Integrated fax retrieval and register (possible if required software and hardware is purchased)
• Integrated e-mail register (with attachment, only attachment or only message text)
• Adding notes and comments to documents
• Cross-referencing the documents, copying the changes automatically
• Detailed search options with respect to documents' attributes, content, notes etc.
• Setting life-cysle durations for document types

What Can Corporate Users Do with Doxoft

• They can scan the documents received by mail and register them they can perform archiving, forwarding, distribution and comment actions.
• They can register the documents received in digital format (fax, e-mail) they can perform archiving, forwarding, distribution and comment actions.
• They can manage all of the steps to create, approve, release, revision and archive the procedures, instructions and forms used when applying ISO-Quality Assurance System.
• They can access accounting documents through digital environment and match them with current records.
• They can monitor each document's life cycle through version and revision control.
• They can use the standard 128-Bit encyrption algorithm when needed.
• They can start approval flows with the documents produced in the corporation immediately.
• They can prepare reports for the documents to be archived, to be kept for a while or to be purged after a time interval via special menus and can perform the necessary actions by recording protocols for them. These actions can be performed only by the users having special privileges.
• They can fill out administrative forms such as vehicle request, advance payment request, leave request, etc. and start approval flows.
• They can include forms such as purchasing, quality control, material acceptance into the processes.
• They can easily include the printed forms into the system through hand' recognition system.
• They can model any type of existing processes/workflows in the corporation and can start them with rules.
• They can easily archive technical documents, reports, techical drawings regardless of their sizes and formats they can include them into ECR and ECO processes.
• They can share any type of administrative and technical documents with suppliers, business partners and even with customers in accordance with the valid authorisations.
• Executive assistants can be delegates of manager with double signature support, however the approvals are always given by managers via second signature.
• They can view any type of documents, technical drawings, etc. on the web using optional viewer can add comments to them and can make sketches.
• They can make data exchange with resource planning, MRP and accounting programs and they can share information at certain stages.
• They can add authorized signatures to documents through electronic signature support so that they cannot be imitated. Moreover, mobile signature lets users sign documents or approve tasks out of office.
• They can provide integration with corporate applications. They can have advantaged licensing through capability for unlimited number of users.
• Via multilanguage support, users in multinational companies having different languages can concurrently enter the system and can work with the screens and messages prepared in their own languages.
• They can provide integration with corporate databa‏ses. They can exchange data with CRM and ERP programs and they can share information at certain stages.
• Optionally, they can get external services for whole system from companies offering hosting services with ASP model the documents and workflows can be executed for you in a reliable and safe system.